EXHIBITS & SPONSORSHIPS

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What is a hybrid meeting? We will be offering both an in-person as well as virtual option for attendees to participate in not only the educational sessions but the exhibits as well.
 

Estimated attendance: 400 total [we estimate a 50/50 split of virtual and in-person attendees]
 

Demographic: CEOs, Administrators/Alternate Administrators, Director of Nurses, Supervisors, and more!

Exhibit
 

Entire Program

includes all in-person & virtual exhibit options – $500+ savings!

$2500 members; $4000 nonmembers

 

In-Person Tabletop Exhibit:

Day 1, Nov. 15:  $900 members; $1800 nonmembers

Day 2, Nov. 16:  $900 members; $1800 nonmembers

Day 3, Nov. 17:  $465 members; $800 nonmembers

 

Virtual Booth:

All 3 Days: $750 members; $1500 nonmembers

 

What comes with an exhibit purchase?

 

In-Person Tabletop Exhibit:
• 6’x30’’ skirted table, (2) chairs, (1) wastebasket, and identification sign.
• 2 (two) persons per booth with namebadge. (One additional namebadge may be purchased at a cost of $125)
• Conference Meals
• Admission for one to in-person educational workshops; (For exhibit personnel only, non-transferable)
• Pre and post show electronic attendee list. Includes: mailing address, phone, fax, email.
• Lead Retrieval technology access within the TAHC&H App
• Profile in TAHC&H App including company logo, flyer inserts and links to your company website.
• Electricity is not included and must be ordered separately through the hotel.

 


Virtual Exhibit Booth:
• Standard Virtual Booth Space within the Hopin platform.
• Live broadcasts from your office/home office
• Video chat with booth visitors
• Lead generation tool - you will receive data of visitors who show interest
• Ability to present your services (by sharing your screen)
• Group text chat with conference participants
• Digital Flyer Inserts: (up to 3 files). Flyers will be listed on the TAHC&H app and the virtual exhibit booth. Insert your organization’s white paper, brochure, infographic, etc.
• Detailed Company Listing: App & Virtual Exhibit Hall: Company logo, website, description and social links
• Pre and post show electronic attendee list – allowing you to personally invite attendees to your booth for prize drawings, virtual giveaways, free resources, etc. (includes mailing address, phone, fax, email.
• Admission for two to virtual educational workshops; (For exhibit personnel only, non-transferable)

 

Agendas [subject to change]

 

IN-PERSON AGENDA:

 

Monday, November 15
6:00am-8:00am   Exhibit Move-in
8:00am-5:15pm   Exhibits Open in Foyer

 

Tuesday, November 16
6:00am-7:00am   Exhibit Move-In
7:30am-4:45pm   Exhibits Open in Foyer

 

Wednesday, November 17
6:00am-7:00am    Exhibit Move-In
7:30am-12:30pm  Exhibits Open in Foyer

 

VIRTUAL AGENDA:


Virtual Exhibit hall will be open the entire event with the recommended times below set aside for dedicated “live” exhibit interaction time. Exhibitors have the options to:
1. Have staff live at your booth during the entire conference time each of the 3 days
2. Have staff live just during the dedicated live times listed in agenda below (when not live, a preloaded video can be displayed instead)
3. Not be live at all and instead, submit a video to be played on demand by attendees.


Monday, November 15
8:00am-9:00am       Exhibit Hall Live
10:00am-10:15am   Exhibit Hall Live
12:00pm-1:15pm    Exhibit Hall Live [optional. also attendee’s lunch break]
3:00pm-3:15pm      Exhibit Hall Live


Tuesday, November 16
9:45am-10:00am    Exhibit Hall Live
11:30am-12:45pm  Exhibit Hall Live [optional. also attendee’s lunch break]
2:15pm-2:30pm      Exhibit Hall Live
3:30pm-3:45pm      Exhibit Hall Live


Wednesday, November 17
10:15am-10:30am Exhibit Hall Live

 

 

Sponsor

 

Session Sponsor (limit 7)

$500 Member; $1,500 Non Member

Is there a particular speaker or topic you would like to sponsor? Sponsors gain additional exposure by introducing your organization, and the speaker. The sponsor may also provide a brief promotional video (30-60 seconds) to be aired at the beginning of the program. Also includes pre- and post-show attendee mailing lists, and admission for one to educational workshops the day of your sponsorship


Lanyard (exclusive – in-person)

$1,000 Member; $2,000 Non Member

Have the attendees wearing your name...literally. Attendees will use these to wear their name badges throughout the entire conference.


Face Masks (exclusive – in-person)

$1,000 Member; $2,000 NonMember

Whether you are a fan of them or not, face masks have become the most visible accessory of 2020-2021. Provide masks for all in-person attendees and be the exclusive mask sponsor.

 

Wifi (exclusive – in-person)

$3,500 Member; $4,500 Non Member

Sponsor the most wanted amenity in meeting rooms…WIRELESS INTERNET! Benefits include custom network name and password; custom redirect once logged into network – (sends attendee straight to your website!), logo recognition on meeting agenda.

 

Lunch Sponsor (limit 2 per day; in-person –Nov. 15 & 16, 2021)

$1,600 Member; $2,250 Non Member

Reach attendee during their favorite time – lunch!
• Play your promotional video (2 min max.)
• (1) 6ft table inside room for materials
• Provide and set out one promo item at each place-setting
• Two tickets to lunch
• Verbal recognition
• Recognition sign at the entrance
Signs Sponsor (limit 2 - in-person) $1,000 Member; $2,000 Non Member
Put your company logo all over the conference... on the signs! Your logo will appear on all conference specific signs, excluding signs recognizing other sponsors.

 

FINE PRINT:

EXHIBIT RULES

TAHC&H is not responsible for losses in the exhibit area. • Exhibitors are responsible for awarding exhibit door prizes to winners. • Booth displays must be contained within an 8’x6’ exhibit space. Please ensure that your display fits within these perimeters, or you may be asked to remove certain objects of the display as they obstruct the view of other exhibits. • Each exhibit is allowed two exhibiting personnel. A fee of $125 will be charged for the third exhibitor, and full-conference attendee registration rate will be charged for each exhibitor after the third. • Exhibitors may not hold hospitality suites or activities for clients/TAHC&H attendees that conflict with the TAHC&H conference schedule. • No more than one company may be represented per exhibit table or sponsor table.

 

EXHIBIT TABLE SELECTION

Exhibit booths are assigned by TAHC&H on a first-come, first-served basis.

 

CANCELLATION POLICY

All cancellations must be submitted to TAHC&H in writing. In the event of cancellation by the Sponsor, it is agreed that the actual damages which might be sustained by TAHC&H by reason of such cancellation are uncertain. As a result, it is agreed that the following sums would be reasonable and just compensation for cancellation received with respect to the following dates:
• between 60 days and 30 days prior to event date, 50% of total cost;
• between 30 days and 15 days prior to event date, 75% of total cost;
 Less than 15 days prior to the event, a total of 100% of total cost.
Sponsor hereby agrees to forfeit, and TAHC&H agrees to withhold the above respective sums from any refund due, as liquidated damages in the event of cancellation.

 

SPONSORSHIP DETAILS

Deadline for all sponsorships is October 29, 2021. All sponsorships include:
• signage recognizing your sponsorship at the in-person event
• pre- and post-show attendee mailing lists
• admission for one to educational workshops the day of your sponsorship